The Accounts Payable (AP) package includes the following capabilities:
Displays function
key options on the screen and allows their use to simplify processing.
Comes with
a complete Users Manual for operators to use
Allows pop
up search windows of vendors
Allows pop
up search windows for all accounts, job numbers, equipment id's.
Access to vendor
records by numeric or alphabetic search
Allows maintenance
of the vendor file, and prints an alphabetical vendor list and Vendor mailing
labels.
Allows one
time payment or miscellaneous vendors.
Displays open
invoices for vendors or complete vendor history of invoices and payments
Allows flexible
payment selection, including partial payments, and prints the PRE-CHECK WRITING
REPORT to aid in payment planning.
Allows the
printing of payable checks in batches or "quick" checks for on demand checks.
- Allows handwritten checks to be posted
Allows both
handwritten and computer generated checks to be voided.
Tracks outstanding
AP checks through Check Reconciliation, allowing input of canceled checks
by individual check, check range or by a bank supplied diskette.
Retains complete
history of all checks and prints the Check History Report.
Allows entry
and distribution of all payables to jobs, job phases and cost types with automatic
distribution to the general ledger. Transaction detail for job cost includes
invoice number, invoice date, amount of invoice, vendor name, and description
of purchase.
Allows for
the paying of subcontractors with the automatic calculation and tracking of
retainage. Complete Subcontractor control available when the job cost module
is installed.
Allows automatic
generation of an entry to the AR open item file if an AP invoice is charged
to accounts receivable.
Cash Requirements
Reporting with multiple aging periods - List open payables by job.
Report available
to reconcile A/P invoices with G/L accounts payable account balance to any
previous period or year.
Federal Non-Employee
Compensation (1099) forms can be printed to selected vendors.
